NZ Payday Filing

Key Information

What is payday filing?

As of 1st April 2019, instead of filing an Employer monthly schedule (IR348) every month to the Inland Revenue Department (IRD), you’ll file employment information every payday in line with your normal payroll cycle.

Note: with payday filing you’ll continue to file your employer deductions and pay on the 20th of the following month.

Why is this required?

By providing the IRD with more timely information, this means they can provide your employees with more certainty about their tax and benefits position.

Who has to report and when?

Payday filing will comprise two sets of data:

  • Employment Information includes employees’ income and deduction information for a specific paydate.
  • Employee Details such as employee name, address, phone numbers, data of birth when available, employment start and end dates, tax code, Kiwisaver information and so on.

Employers and PAYE Intermediaries using payroll software (whether voluntarily or mandated), must report Employment Information to IRD within two working days of the payday that the data relates to.

Employees’ Details are required to be supplied to IRD no later than the next filing of Employment Information.

Filing electronically now required

If your annual PAYE and ESCT (Employer Super Contribution Tax) is greater than $50,000 ( the new threshold for electronic filing of employer information), this means you’ll need to file your employer information, employer deductions and employee details through our software.

FastTrack has you covered

Compliance Release

We are working closely with the IRD to deliver the required changes to ensure our customers meet their Payday reporting obligations from April 1, 2019. FastTrack360 will be NZ Payday filing compliant with a fully automated process. You’ll be able to send information directly from FastTrack360 to the IRD without having to upload files and manually manage payroll. Easy!

Deferrals and Exemptions

No deferral or exemption process is available for Payday reporting, all employers and intermediaries must meet their new obligations from April 1, 2019.

Got a Payday question for the IRD?

Going off the success of our Single Touch Payroll compliant solution in Australia, FastTrack are working closely with the IRD to ensure our customers will be prepared and ready for New Zealand Payday filing.

To help you get prepared, we’re giving you the opportunity to have your Payday questions answered directly by the IRD in a webinar that we will share with you. Just fill out the form.

Stay up to date

We will continue to update customers with key information as it becomes available. We will also provide ongoing education about Payday and the FastTrack solution.

Please keep an eye on your inbox for any communications from us and save this website page. Go to ird.govt.nz/payday for more information about payday filing, including: how it works for schedular payments, shadow payrolls, ad hoc pays employee share schemes, holiday pays and multiple payday frequencies. Click here to download the Payday Filing Checklist.

Completed

Sep 2018

Development and testing in FastTrack360 commenced.

Aug 2018

Design of FastTrack360 NZ Payday solution in partnership with IRD.

July 2018

FastTrack begins the whitelisting process for emulated services.

April 2018

IRD attended FastTrack Get Ahead event. Payday reporting available for those who voluntarily opted in to payday filing from 2018.The Payday Reporting bill i.e. Taxation (Annual Rates for 2017–18, Employment and Investment Income, and Remedial Matters) Bill, received Royal Assent and is available on the New Zealand Legislation website.

February 2018

The Finance and Expenditure committee reported back to the House on 20/02/18 recommending that the Taxation (Annual Rates for 2017–18, Employment and Investment Income, and Remedial Matters) Bill be passed with a number of changes.

October 2017

FastTrack attended the ABSIA conference with IR representatives.

August 2017

FastTrack attended a Payday Reporting Workshop in Auckland at the request of IRD.

What’s next

Dec 2018

Integration testing in partnership with IRD

Jan 2019

BETA program

Feb – early March 2019

Upgrade all NZ clients

Apr 1 2019

NZ PayDay Compliance mandatory

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